Administrative Assistant

The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios. Essential Responsibilities: Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials Ensure calendar is up-to-date with latest event & meeting details Assist with travel itinerary and confirm any logistics Manage executive and talent gifting, including research, coordination, and execution of thoughtful and timely correspondence Prepare meeting materials including credit/client list, bio, & recent headlines Cover desk & phones of Executive Assistant when needed Run (often time-sensitive) errands on and off the lot Interact across all NBCUniversal business units and functions—including business affairs, HR, finance, legal, strategy, communications, distribution, marketing, production, and other enterprise teams