DreamWorks - Administrative Assistant, TV Music

“What would you say you do here?” Executive and Department Support Provide day-to-day administrative support to the Senior Vice President of Music, including high volume calendar management, meeting coordination, expense reporting, travel arrangements, and other administrative needs. Provide general administrative and project support to the music department as assigned. Publishing, Royalties, and Metadata Work with Director of Music to coordinate music publishing and royalty administration, including cue sheets, song registrations, metadata, ownership information, and performing rights organization requirements. Collect and review music usage information for accuracy and completeness, and prepare song and composition registrations under the direction of music leadership. Gather music information and materials needed for soundtrack releases, marketing, promotional campaigns, and awards submissions. Identify and help resolve missing or inconsistent metadata, publishing, registration, or ownership information. Music Personnel, Vendors, and Day to Day Administration Support the onboarding, contracting, and payment of composers, songwriters, musicians, vocalists, producers, studios, and other music vendors. Collect and submit vendor forms, invoices, approvals, and payment documentation. Maintain current contract, vendor, personnel, and payment trackers. Assist with documentation related to session payments, residuals, soundtrack conversion fees, and other applicable obligations. Budget and Financial Administration Support the Director of Music in tracking project-level music spending and obtain cost reports, forecasts, and supporting financial documentation. Coordinate the processing of composer, songwriter, musician, studio, vendor, and union-related invoices. Project Support Maintain project calendars, trackers, files, status reports, and deadline documentation. Work with Music Assistant to track approvals, deliverables, action items, and outstanding requirements. Schedule internal and external meetings, prepare materials, document decisions, and follow up on next steps. Communicate project updates, risks, and outstanding needs clearly and proactively while handling confidential information with discretion.