Production Coordinator

The Production Coordinator plays an important role in the successful day-to-day operations of their assigned show(s).The Production Coordinator plays an important role in the successful day-to-day operations of their assigned show(s). Job Duties: Support Production Manager with management of show costs by efficiently controlling expenses and preparing financial plans. Handle relationships with vendors; including vendor vetting, facilitating contract terms, and payment inquiries. Timely management of show expenses includes processing invoices, handling p-card transactions, ensuring proper expense coding, reviewing monthly actuals, and assisting with pacing reports. Tracks orders & deliveries according to deadlines. Responsible for maintaining purchasing logs for show. Liaise with finance on information and requirements to process payments. Build a budget for projects assigned by the Production Manager. Ensure proper legal documentation, including independent contractor agreements, appearance, location, and logo releases for in-studio and on-the-field services. Responsible for researching & coordinating the rental of equipment, locations, items, and any other show needs. Assist with the coordination of production requests such as booking cameras, catering, location, transportation, etc. Create and coordinate production calendars for remotes and special events. Create Support Central requests for all onboarding needs. Handle HR and Security requests for guests coming to Telemundo Center. Occasionally coordinate and assist with other entertainment shows/specials as needed. Tracks cost for travel on productions. Responds to and resolves problems or questions relating to production ensuring the most cost-effective solution; escalate issues to Production Manager as needed. Booking travel arrangements for talent and special guests as needed.