Executive Assistant

The Executive Assistant is responsible for providing comprehensive administrative support for the EVP, Telemundo Studios and other executive team members. Job Duties: Provides administrative assistance to the EVP, Telemundo Studios and other team members, including managing executive calendar. Ensures email, phone calls and other messages are delivered to the appropriate manager or responsible party in a timely manner, acting with the appropriate sense of urgency. Effectively arranges meetings, conference calls, videoconferences and coordinates staff meetings and client meetings as necessary; prioritizes meeting requests based on importance and schedules accordingly. Arranges domestic and international travel. Assists with the preparation of presentations, metric reports, dashboards, and other business reports. Coordinates participation of Corporate and Network events and manages domestic and international group travel logistics. Performs general duties, including general correspondence, word processing, filing, faxing, copying, preparing and reconciling expense reports, ordering office supplies and managing all subscriptions. Effectively interface with every level of employee, customers and external constituents. Assists with internal communications as well as communications with clients. Processes, tracks and reconciles departmental invoices. Performs and manages special projects and assignments as directed, specifically dealing with administrative functions and the coordination of events [e.g., arrange catering, coordinate location, etc.]. Plans/coordinates various events in conjunction with internal departments. Works under the direct supervision of the EVP, Production and is responsible for completing any other tasks as assigned by supervisor.