Executive Assistant, Global Communications

The Entertainment & Studios Global Communications team provides strategic communications and media relations support for Universal Filmed Entertainment Group (UFEG) and the Universal Television Entertainment Group (UTEG), partnering with all divisions across the portfolio. We’re looking for a highly organized and proactive Executive Assistant (EA) to provide comprehensive administrative and operational support to the EVP of Global Communications, Entertainment & Studios. This role is pivotal in optimizing the EVP’s day-to-day efficiency, managing communication flow, and serving as a key liaison between internal teams, partners, and external stakeholders. Key Responsibilities: Executive Support & Calendar Management Manage and prioritize the EVP’s daily schedule, emails, and phone communications with discretion and efficiency. Coordinate, confirm, and track internal and external meetings, ensuring seamless logistics and time management. Prepare briefing materials, agendas, and follow-ups for key meetings and events. Book and manage complex travel arrangements, itineraries, and expense reports. Communications & Office Coordination Act as the first point of contact for incoming calls and inquiries, delivering professional and courteous communication. Liaise across departments and external partners to ensure timely responses and alignment with EVP priorities. Draft, edit, and proofread internal documents and presentations as needed. Event & Team Support Support Communications and Publicity teams at studio events, collaborating closely with the Special Events team. Assist with the planning and execution of company-sponsored and public-facing events, both virtual and in-person. Administrative Operations Maintain and update executive and departmental contact databases, press lists, and tracking documents. Handle department-level administrative tasks, including ordering supplies, filing, invoice processing, and SAP-related accounting. Ensure smooth office operations by anticipating team needs and maintaining organizational systems. Proactive Engagement Build knowledge of the EVP’s business goals, leadership priorities, and departmental initiatives. Stay informed on internal communications rhythms, studio milestones, and industry trends to provide meaningful support.