Administrative Assistant, Events

DreamWorks Animation is currently seeking an Administrative Assistant to support the Employee Engagement Team. Responsibilities: “What would you say you do here?” Manage calendars for a busy employee engagement team (events, communications) Print and collate documents Reserve conference rooms and schedule meetings Coordinate visitor requests Prepare expense reports and reconcile invoices and credit card statements Take team meeting notes Assist in event planning: conduct research, identify trends, and pitch activations to the team Facilitate event set-up Procure decorations, make playlists and assist in designing fliers, invites and signage Track and distribute items for onboarding and recognition programs (new hire orientation, anniversaries, birthdays, etc.) Track and administer in-kind donations (swag, gift baskets, etc.) Track and report event data Assist in distributing swag to employees Maintain event supplies, swag reserves and storage areas Regularly update both digital and physical internal communication channels Assist employees with general inquiries and refer them to appropriate resources as needed Serve as an ambassador for the office, the department, and the company