Executive Assistant, Film Music

The Film Music team is seeking an Executive Assistant to support the President of Music and Publishing. This position operates in a fast-paced, high-demand environment and plays a key role in ensuring day-to-day operations run smoothly. The ideal candidate will be highly organized, proactive, and passionate about both music and film. Essential Responsibilities: Heavy phone management, rolling calls, provide notes for calls as requested, and maintaining President’s phone sheet. Assist with scheduling meetings for a complex calendar, issuing invites, making reservations, and keeping the President on schedule each day. Compile and submit expense reports and oversee all expense submissions for the department. Prep for large department staff meetings, and arrivals for VIP guests, generating parking passes, preparing materials, agendas, handouts, and occasional catering for meetings. Responsible for booking travel and generating itineraries for the President’s business-related travel. Assist with the department’s facility needs and issues ensuring they are completed in a timely manner. Organizing and arranging international and domestic shipping for department packages. Help with the planning and execution of department events.