Coordinator, Corporate Events

NBCUniversal’s Corporate Events Department produces high impact experiences for clients and C-suite executives across some of the most recognized brands in media and entertainment – from marquee tentpole events and events that support corporate initiatives, to brand activations and large-scale client programs. The Corporate Events Coordinator will serve as a key point of contact for VIP hospitality, interfacing directly with clients and C-Suite executives. This role will support the Corporate Events team in planning client and internal events ranging from intimate dinners to large-scale programs. The role will also encompass a range of administrative functions that support the department’s SVP, and the team’s day-to-day operations. A strong command of registration platforms and a strong focus on guest communications are essential to this position. This position reports to a Manager in the Corporate Events Department. Here You Will: Event Support Serve as the primary guest communication liaison with event attendees: coordinating travel arrangements, answering attendee questions, troubleshooting event registration issues Manage event invitation/RSVP process and maintain guests lists across multiple simultaneous events Assist in the production of digital and print event collateral Conduct research for upcoming events: venues, hotels, activities, transportation companies, gifting, merchandise, etc. Serve as additional on-site support for local NYC events, and travel to events outside NYC as needed Track extensive list of domestic and international shipments for events; liaise with FedEx and other couriers to resolve delivery issues Help coordinate team shipping of supplies and materials for upcoming events, including unpacking and restocking upon return Administrative Support (SVP and Department) Provide administrative support to the SVP - including calendar management, travel arrangements and corporate card/p-card reconciliation Oversee team’s p-card for event air travel, reviewing and approving all team members’ individual p-card charges Set up new vendors in company’s financial database and submit invoices for wire/check payments Manage department’s events calendar and team travel/PTO schedules Manage the inventory and use of iPads/iPods for events, and keep Spotify playlists current Organize and maintain department closets and event supply inventory Restock office supplies on an ongoing basis, or when team members request: printer ink, FedEx shipping supplies, name place cards, etc. Assist with onboarding new team members: equipment ordering and setup, providing access to all necessary NBCU portals and websites Train and help mentor the Corporate Events Page(s)