Sr Administrative Assistant

The Senior Administrative Assistant will provide high-level administrative and operational support to multiple senior leaders. This position requires strong organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, executive-facing environment. The individual will act as a key partner to leadership, enabling efficient decision-making, communication, and execution across teams. Responsibilities: Executive Support Manage highly complex executive calendars, including prioritization of Keystone and Elevate program meetings such as SteerCo, design sessions, testing governance, and cutover planning. Coordinate meetings, agendas, materials, team out-of-office tracking, and follow-ups. Orchestrate leadership cadence (weekly leadership reviews, program checkpoints, stakeholder syncs) Anticipate scheduling conflicts and proactively optimize leaders’ time against strategic priorities, including travel calendars across time zones and senior leader visits to California. Program Coordination Coordinate logistics and materials for key program forums (SteerCo, SIT/UAT readouts, cutover war rooms) Track action items, decisions, dependencies, and deliverables across Finance, SAP, Workforce, Workplace, and Source-to-Pay workstreams. Support preparation of executive-ready materials (PowerPoint, briefing packs, talking points) Executive Readiness & Governance Prepare briefing materials ahead of key meetings (SteerCos, SVP reviews) Ensure leadership is prepared with context, risks, and decisions needed Support governance discipline (agenda setting, notes, follow-ups) Meeting & Event Management Organize leadership meetings (e.g., staff meetings, SteerCos, leadership reviews) Coordinate logistics for offsites, town halls, and executive events Operational Support Support Concur travel planning needs, including domestic and international travel, expense reporting, approvals, and related procurement processes. Maintain organizational tools, trackers, and documentation Support onboarding logistics (workspace setup, equipment coordination, supply readiness) Maintain and manage the contracts and SOW repository, ensuring all documents are current, accurate, and properly stored Track contract lifecycle activities, including intake, approvals, execution, renewals, and terminations Manage office mail, deliveries, and supplies of inventory, including ordering, stocking, and distribution to ensure continuous availability. Provide general administrative support as needed to ensure smooth daily operations. Confidentiality & Discretion Handle sensitive and confidential information with professionalism Support leadership in personnel, financial, and strategic matters Exercise sound judgment in handling executive-level decisions and discussions