Admin. Assistant, Global Publicity

The Administrative Assistant, Global Publicity will fully support the EVP, Global Publicity and serve as a liaison for the Global Publicity team. The individual in this role will manage the calendar, phones, travel, expenses, contacts, filing and all administrative needs for the EVP, Global Publicity. The Administrative Assistant will manage all Global Publicity team meetings. They will conduct and provide research to the team, assist at events such as premieres, press days and screenings and handle communication interdepartmentally. Essential Responsibilities: Handle a high-volume calendar, answer phones, coordinate travel arrangements and deliveries, route file invoices/contracts, complete and submit monthly Travel & Expense reports, help with publicity brainstorm presentations, and facilitate the flow of confidential and timely information throughout the department Assist in preparing all required memos, presentations, research, meeting agendas, notes, meeting recaps, room bookings, etc., as needed Maintain and distribute the global publicity team master calendar and film festival calendar on a weekly basis Manage various department responsibilities such as renewing publication memberships and subscriptions, updating contact lists, etc. Act as a liaison for information flow between the Marketing department and the EVP, Global Publicity Assist as needed at events such as premieres, press junkets, content days, awards-related events, and press screenings Lead internal departmental offsite events as requested by the EVP, Global Publicity. Arrange screenings for film festival directors, guests, and brainstorm attendees as needed Communicate with external consultants to book flights, hotels, and cars for their travels Work with Global Publicity team Publicists to circulate news breaks from magazines and trades that are significant to our film projects in a timely manner Aid with talent jet bookings and greeting