Administrative Assistant

The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for 3 SVPs and 1 VP in Brand/Franchise Marketing. This role will also include leading meeting logistics and tracking of key actions required. Essential Responsibilities: Manages complex scheduling for meeting heavy executives; specifically coordinates meetings with internal and external parties utilizing multiple calendars, often balancing strict demands of studio heads and shifting priorities while anticipating problems and conflicts in advance Supports executives with managing their meetings of the day/week ahead, meeting planning, agenda prepping with excellent follow up and problem-solving skills Compiles meeting agendas for weekly team meetings as well as other key meetings Coordinates travel schedules and arrangements, collects required travel documentation Establishes and maintains positive relationships with internal and important external clients Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card Proactively manages meetings and presentation logistics (in person, hybrid or virtual) Maintains proper record keeping and filing system for all work Composes and types routine e-mail correspondence in a timely manner