Administrative Assistant, Legal Innovation & Operations

Reporting to and primarily supporting the SVP, Legal, AI Innovation & Legal Operations, the Executive Assistant will provide proactive, high-volume executive support to the SVP, as well as shared administrative support to designated members of Corporate Legal Affairs and the broader Legal Innovation & Operations team. Here you can: Serve as a central point of coordination for the SVP, triaging incoming requests, gathering relevant context, identifying time-sensitive matters, and helping sequence competing priorities Prepare briefing materials, agendas, presentations, decision summaries, and other executive-ready materials for leadership meetings and key stakeholder discussions Track decisions, commitments, and action items arising from meetings led by the SVP; coordinate follow-up with responsible stakeholders and escalate delays or issues as appropriate Manage recurring administrative and operational needs for the SVP and designated teams, including memberships and subscriptions, distribution lists, records, supplies and other support processes, identifying opportunities to streamline and automate routine work Maintain accurate information in team databases and management systems, including updating statuses, monitoring deadlines, and preparing tracking reports Own and manage a complex calendar, coordinating with executives and assistants throughout the company to schedule and prioritize meetings, calls, and appointments across time zones and resolving conflicts using sound judgment Arrange domestic and international travel, prepare detailed itineraries, and proactively address changes or issues as they arise Manage expense administration, including approvals, reimbursements, travel and expense reports, recordkeeping, and timely follow-up in accordance with company policies Coordinate onboarding logistics for new team members, including equipment, systems access, introductions, and orientation scheduling Manage the administrative aspects of special projects, team meetings, and events, bringing structure, organization, and consistent follow-through to assigned work Handle privileged, confidential, and highly sensitive information with discretion and sound judgment, and communicate professionally with senior executives, attorneys, vendors, and other stakeholders