Entertainment Coordinator

The Entertainment Coordinator will provide administrative support to two executives in Production within the Universal Television Studio organization. The role also interacts with internal leadership team, clients, networks and all personnel, and with external studio clients, executive producers and producers. Essential Responsibilities: General administrative duties including: answering telephones, scheduling, arranging drive-ons, copying, filing, processing expenses, and planning all travel arrangements for executives Maintain reports and databases for staffing submissions, production schedules, material delivery, and studio-wide series coverage Coordinate conference calls, run-thrus, and both in-person and virtual meetings and table reads; maintain files and status reports for series in production Anticipate scheduling conflicts, production needs, and administrative gaps; proactively address issues or escalate appropriately without requiring direct instruction. Continuously evaluates existing processes and workflows, identifying redundancies or outdated practices and proactively propose improvements Assist in internal communication with our production and talent, and across NBCU departments and divisions; as well as with external partners in the creative community: networks, streaming services, other studios, agencies and managers Process contracts, deal memos, and budgets as well as maintain staff, crew, and travel databases Distribute materials to internal and external parties as needed following strict protocols Will be a team player and cover for other department assistants as needed