Assistant Project Manager, Office Fit Out

This position will report to the Global Real Estate Director – Project Management and responsible for supporting the GRED-PM in all project management related functions related to modification and office fit-out of leased or owned office properties across international portfolio. The NBCUniversal Global Real Estate (NBCU GRE) team provides comprehensive real estate services across the full portfolio of leased and owned properties. In executing its strategic goals, NBCU GRE invests significant resources to drive strategic initiatives in addition to supporting day-to-day operations. This is a great opportunity for an extremely organised Assistant Project Manager with a background in delivering office fit out projects and an interest in developing a career in project management within an international business and to play a key role in the operations of this team and function. The portfolio consists of multiple business divisions across >50 locations for our filmed entertainment and TV networks & production lines of business. The role can be summarised across three key areas: Project Coordination and Support for Project Management activities Project Planning & reporting Administration and Business Unit support Project Coordination and Support for Project Management Activities Coordinate and assist in the project management activities that are assigned. Assist in the definition of clients briefs and key success factors. Organise Meetings and Site Visits, minute taking as required. General Project Costing and pre-tender estimates by liaising with consultants, suppliers and sub-contractors when required. Review of tender returns and cost alignment ensuring compliance with tender documentation. Coordinating with multi-disciplinary project teams. Ensure effective and successful delivery of any office fit-out projects assigned either directly or via an external project manager, within defined scope, time & cost. Project planning including programming and project procurement. Coordinate project monitoring and communications with all stakeholders. Respond to inquiries, troubleshoot, and provide status information on all projects. Track project costs to ensure compliance to the brief. Contract Management – Assist with Service agreements and works contracts. Project Planning and Reporting Ensure communication and project reporting issued in timely manner as necessary. Forecasting – assist with the creation of budgets and economic analysis for projects, monitor cost and performance projections. Project Planning - create and track project timelines, report against baseline. Prepare reports related to project activities. Administration and Business Unit support Assist in the preparation of business case documents to support new project requests, including research and collation of information to create professional PowerPoint template business case documents. Raise project PO’s and deal with enquires in a professional and efficient manner. Manage general administrative tasks and perform efficiently under deadlines.