Coordinator, Shoot Production

The Marketing Shoot Production team oversees the production of all video shoots for the Entertainment Marketing teams within NBCU Television & Streaming. The Coordinator, Shoot Production supports the shoot production team as well as a senior-level executive in Creative & Production. Responsibilities: Manage shoot calendar and vendor database Distribute weekly production status document on behalf of team Operational and office support for team including larger special projects Draft, prepare, and proof correspondence, documents, and presentations Work with Operations, HR, and Finance to facilitate onboarding and ongoing administration of freelance vendors and contractors Track, file, and follow up on shoot and team invoices; assist with shoot budgets; organize and submit department purchasing card expenses Coordinate IT and facilities services for team Coordinate and schedule internal and external meetings across the team Manage meeting agendas and notes Support administrative needs of the SVP of Marketing Production and VP, Shoot Production including managing calendars and travel Support producers on projects and assist in organization, completion, and filing of paperwork Book and coordinate talent travel Assist in managing, maintaining, and tracking internal production equipment Other projects and duties as assigned