Business Affairs Coordinator

Job Purpose: The primary function of the Business Affairs Coordinator is to efficiently support Business Affairs executives in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines. Solid time management and multi-tasking skills are essential. Position requires an individual who is highly organized, exhibits excellent judgment and demonstrated interest in the film and television industry, is a self-starter, and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally) across a wide range of business functions. Additionally, the individual will handle heavy call volume, correspondence, drafting, and invoice processing among other administrative tasks. A high degree of confidentiality and discretion pertaining to all matters and documents is required. Essential Responsibilities: Handle heavy volume of administrative duties as assigned, including but not limited to, scheduling meetings and phone calls, processing expense reports, arranging travel, and other administrative duties as assigned Research existing databases to find previous relevant agreements, letters and the like to serve as precedents/templates Draft form agreements and letters using precedent and templates, incorporating new deal terms and other information with accuracy Run relevant document comparisons Distribute and upload documents for completed deals Maintain and update of charts, project lists, and status reports Participate in updating data management systems Develop and implement office systems and procedures, which support the overall department’s needs and those of the executives to which this position reports. Act as liaison with all internal and external offices. Ability to solve problems strategically and find solutions, as required. Field queries from many departments including distribution, program planning, production operations, finance, legal, marketing, press and talent relations. Manage special projects as designated, specifically, dealing with administrative and coordination issues. May provide administrative support to other members of the Business Affairs team and handle other matters as needed at the direction of the team’s executives.