Executive Assistant

The Executive Assistant will support the CMO and CFO, NBCU Local. The role will manage the day-to-day administrative functions as well as interface with a variety of individuals (both internally and externally) and handle heavy call volume. Maintain a high degree of confidentiality and discretion regarding all matters and documents Manage calendars, process expense reports, maintain heavy filing, and perform other administrative duties as assigned Screen and log calls in an extremely heavy telephone environment and respond directly to inquiries Handle correspondence, including typing and drafting letters, memos and legal contracts Organize and maintain files on all projects and keep updated Determine importance of meeting requests and schedule accordingly Arrange travel and all accommodations including comprehensive and detailed itineraries Act as liaison with all internal and external clients/departments Manage special projects as designated, specifically, dealing with administrative and coordination issues Assist with internal communications as well as communications with clients Coordinate staff meetings, conferences and client meetings as necessary Manage various department responsibilities such as renewing memberships, subscriptions, and maintaining office supplies Plan/coordinate various social events in conjunction with internal departments