Executive Legal Assistant

The Executive Legal Assistant, Universal Destinations & Resorts (UDX) shall be responsible for the duties and responsibilities listed below. This individual shall support the Senior Vice President, Legal & Business Affairs-Licensing, Vice President, Legal & Business Affairs and Senior Director, IP Partnerships & Brand Assurance, along with their teams, in connection with various entertainment, marketing and IP licensing initiatives across UDX’s parks and businesses, including for Universal Beijing Resort, Universal Studios Hollywood, Universal Orlando and UDX New Ventures. MAJOR RESPONSIBILITIES Providing administrative support to the UDX Legal & Business Affairs-Licensing and UDX IP Partnerships teams. Generating department correspondence and/or reports, including typing, faxing, and copying. Proofreading documents for accuracy, grammar and organization. May create documents and obtain documents for executive or attorney use in responding to requests or requirements. May create presentations and/or corresponding materials for projects using MS PowerPoint and other computer programs. Initiating and following up on action items for new and/or routine contracts, legal forms, business deal memos, negotiation tracker charts, projects, processes, and/or policies. Arranging for payment of invoices for law firms and other outside service providers. Maintaining tickler systems, rights and clearance research, approval logs and other databases. May circulate documents for signature by computerized or by manual means and may be required to send fully executed documents to counterparties. May be required to obtain insurance certificates, royalty reports, or other items required to be received from counterparties under legal agreements. Coordinating with other departments and/or external sources. Screening, prioritizing, directing incoming calls and email/correspondence taking appropriate actions as necessary. Maintaining calendars, scheduling meetings and conference calls (both audio and video, including reserving conference rooms), and setting appointments. Making travel and/or training arrangements when necessary. Preparing expense reports and legal invoices. Organizing and maintaining research and summaries regarding derivative production rights and business deal terms for film, television, theme park and other licensing projects, including with respect to talent, music, clips and other third-party rights. Documenting and logging legal clearances and licensing approvals in support of entertainment, licensed partner, production and marketing initiatives. Using MS Word, Excel, Outlook and other computer programs to create, analyze, compile, update and maintain department contracts, licensing agreements, correspondence and/or reports. Incorporating data/contracts/information into and retrieving data/contracts/information from such systems. Disseminating confidential data/information to the appropriate parties as requested by attorneys. Perform all duties while maintaining a high degree of confidentiality, discretion, diplomacy and respect. Serving as a liaison with other departments in acquiring and maintaining technology, supplies and other logistical needs through standard UPR procedures. Perform other duties as assigned.