Executive Assistant

The Executive Assistant is responsible for supporting all day-to-day activities undertaken by the President, International Marketing. This is a globally focused role that includes managing schedules, coordinating meetings, and handling travel arrangements. The role also involves preparing presentations, tracking key action items, and liaising directly with senior-level stakeholders both internally and externally across international territories. Essential Responsibilities: Manage complex schedules and coordinate meetings with internal and external parties across multiple time zones, utilizing multiple calendars. Often balance the strict demands of high-level filmmakers and studio heads, and anticipate problems or conflicts in advance Build and manage agendas, logistics and presentations for meetings, conferences and events Maintain organized record keeping and filing systems for all work Draft and distribute clear, professional communications to internal and external stakeholders Establish and maintain positive relationships with internal teams and key external clients Prepare and process P-card and expense reports in accordance with divisional travel policy guidelines Ensure timely processing of expenses using the latest electronic systems for corporate credit card payments. Coordinate travel schedules and arrangements, and collect all required travel documentation Assist other department members as needed and serve as backup for other executive desks across the Marketing organization