Executive Assistant, Corporate Social Responsibility

The Corporate Social Responsibility team is seeking an Executive Assistant to support two Senior Executives as well as the overall team. Responsibilities: Provide day to day support to the Executive Vice President and the Senior Vice President Manage calendars, scheduling, coordinating internal and external meetings, video conferencing, conference calls, and other activities as required Help keep executives on schedule for meetings Create agenda for department staff meetings Coordinate travel agendas and arrangements, remember individual preferences, and create detailed travel itineraries Complete and submit all expenses through the Concur system for executives Book conference rooms on the floor and in the building for team meetings and high-volume events Process all invoices in SNAP, set up new vendors, and manage all payments to external partners Manage overall department budget including updating invoice tracker after submitting, processing, completing all invoices and communicating with all external partners to ensure that all verification materials and are completed to submit payment Ensure charitable giving requirements are met prior to processing payments to nonprofit organizations Help plan, coordinate, and provide support for major volunteer moments including Season of Service, Service Weeks, and other CSR activities around the company Coordinate catering for all events and larger team meetings Track all inventory of swag items for significant events and order items from vendors when supply is running low Research and assist with additional projects as required Establish and maintain positive relationships with internal and external partners Establish and maintain office files, ensuring timely filing of documents Order and maintain department office supplies Provide event planning support for both internal and external gatherings, including the annual Creative Impact Lab Summer workshop, CSR industry leader gatherings and annual team onsite meeting