Administrative Assistant, Film Music

This Administrative Assistant is a key member of the creative Film Music team reporting to the Senior Vice President of Film Music. Administrative Assistant will be working in a fast paced, demanding work environment and be responsible for maintaining a smooth workflow for various key members of the Film Music team. Essential Responsibilities: Heavy phone management, roll calls, provide notes for calls as requested Maintain & coordinate schedule for member stated above, compile & submit expense reports, create reports & materials for meetings Coordinate executive, project & scoring related travel and other administrative duties as needed Liaise daily with colleagues at record labels, publishers, music management companies, talent agencies, etc. Assist executive as needed with music research projects, music searches & collection of outside music submissions Research song information to complete clearance forms for licensing department Coordinate and distribute scripts, subsequent drafts/pages to department Assist in maintaining internal & external department distribution lists Work synergistically with other team members in maintaining and updating the department’s new music drive Maintain inventory of office supplies & shipping materials on a weekly basis Assist with creating and updating internal documents