Executive Assistant

About Us Universal Pictures Home Entertainment (UPHE) markets and distributes NBC Universal’s film and television offerings across transactional digital and disc formats worldwide. Distributed lines of content include contemporary and classic productions within the company’s expansive entertainment catalog, spanning properties from Universal Pictures, Focus Features, DreamWorks Animation, Illumination, Universal Media Studios and Peacock, as well as from select third-party partners. UPHE distributes through its own operations in parts of North America, Europe, Asia Pacific and South America and through a variety of licensee partnerships across major territories around the world. The Company is leading the way in exploring innovative technologies and in developing and adapting dynamic new windowing strategies and other initiatives for the evolving global home entertainment market. Its vast 4,000-plus title catalog is among the largest and most celebrated in the industry, comprising a wide variety of titles and genres. Among its most-prized properties are such franchise as The Fast and the Furious, Jurassic, Despicable Me, Minions, Mama Mia!, Downton Abbey, Shrek, Back To The Future, Jaws, E.T. the Extra-Terrestrial and the legendary classic monster movies; recent films including Wicked, Oppenheimer and The Super Mario Bros. Movie; as well as such acclaimed television series as the Chicago and Law & Order franchises and The Office. Job Description The Executive Assistant to the President of Universal Pictures Home Entertainment (UPHE) is a resourceful, proactive, and highly organized professional who thrives in a fast-paced environment. Acting as a trusted partner, this individual will leverage strong critical thinking and interpersonal skills to seamlessly connect with staff, senior leaders, and external partners, driving efficiency and productivity for the executive. In this role, you’ll bring exceptional organizational and communication abilities, along with a collaborative mindset, to manage a wide range of responsibilities including complex calendaring, meeting planning and coordination, travel arrangements, and spearheading employee engagement initiatives. A forward-thinking approach is essential, as you’ll anticipate needs and assist with overseeing day-to-day business activities as they arise. Responsibilities: Scheduling & Calendar Management Coordinate meetings and conference calls with internal stakeholders and external partners across different time zones, adjusting plans quickly based on shifting priorities. Help keep the President on schedule for meetings. Coordinate pertinent documents for all business meetings. Travel & Expense Management Coordinate and handle all business travel arrangements. Prepare and process business expense reports, including P-Card transactions, in compliance with divisional travel policy guidelines, ensuring accuracy and timely submission. Administrative & Office Management Handle general office and administrative tasks. Maintain a high degree of confidentiality and discretion regarding all matters and documents. Manage all IT requests for the President. Event & Engagement Support Coordinate catering for UPHE events and larger team meeting Support employee engagement initiatives by helping coordinate annual Town Halls, offsites, holiday celebrations, and social programming that foster connection and collaboration. Additional duties as assigned. The responsibilities associated with this position are not limited to the above description and may be modified at any time by the company.