Administrative Assistant CW Food Ops

The Administrative Assistant for the CW Food department is responsible for providing overall administrative support to the CW Food Directors and Management team. Manage complex schedules and coordinates meetings with internal and external parties utilizing multiple calendars. Determine importance of meeting requests and schedule accordingly. Handle heavy call volume, and acts as back up for the Sr Leadership area administrative assistants as necessary. Perform basic administrative tasks, e.g. photocopying and filing. Maintains proper recordkeeping and filing system for all work. Order and manages office supplies/inventory for team. Distribute department mail; maintain department calendar and attendance records. Compose and type routine e-mail and other correspondence. Coordinate travel schedules and arrangements. Collect required travel documentation, prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to Corporate credit cards. Provide administrative support for various projects, including preparing PowerPoint and other presentation materials as requested by management. Maintain contact lists and meeting attendee email groups. Coordinate staff meetings, employee functions, conferences and client meetings as necessary. Coordinate visitor requests with Parking and Security. Assist in new hire onboarding (id badge generation, name plates, desk set-up, etc.). Coordinate maintenance of office equipment with appropriate vendors. Maintain general suite order and cleanliness. Perform other related duties as requested by management.