Executive Assistant

NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to the Global Chief Security Officer of the company. The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual will work across Global Security (GSO), Business Continuity and Crisis Management (BC/CM), and Employee Health & Safety (EHS) functions on behalf of the Global Chief Security Officer. Responsibilities: Responsible for proactively managing and coordinating daily schedule, calendar appointments, contacts, travel arrangements, internal meetings and external appointments Arrange and schedule significant volume of meetings with Executive colleagues and direct reports across multiple time zones; maintain and update calendar while determining priority of requests and scheduling accordingly Arrange domestic and international travel accommodations, work visas and associated documents including comprehensive and detailed multi-city travel itineraries, when applicable Serve as first line of defense with the high volume of phone and email communications Demonstrate flexibility, poise, patience and persistence in routinely adjusting priorities and rescheduling meetings Process expense reports in accordance with established policy guidelines, tracking expenses and following up in a timely manner Interact with IT support on behalf of executive Manage and organize files, physical and electronic, as required Create and edit presentations, agendas, spreadsheets, and reports Perform other duties as assigned and assist with special projects as needed