Executive Assistant

The Media Group at NBCU supports a powerhouse collection of consumer-first brands including Peacock, NBC, Bravo, NBC Sports, and NBCU International. With unequalled scale, our teams make the most out of every opportunity to collaborate and learn from one another. We’re always looking for ways to innovate faster, accelerate our growth and consistently offer the very best in consumer experience. But most of all, we’re backed by a culture of respect. We embrace authenticity and inspire people to thrive. The Executive Assistant role is a full-time position and will provide administrative support to two executives, the SVP, Product & UX, Global Streaming and the SVP, Commerce Product, Global Streaming. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements and meetings (internal and external). Arrange and schedule meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly, demonstrate flexibility, patience and persistence in routinely rescheduling meetings. Arrange travel and all accommodations including comprehensive and detailed itineraries. Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in a timely manner. Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff. Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink. Coordinate on-boarding and off-boarding employees and consultants, including hardware installation request Manage electronic document systems, intranet web sites, wikis, and web-based project management tools. Create and edit presentations, agendas, spreadsheets, communications, databases, and reports. Participate in meetings, take notes and disseminate information to relevant stakeholders Oversee inventory and replenishment of all in-office supplies, including snacks and office materials, ensuring a well-stocked and organized workplace environment. Perform other duties as assigned and assist with special projects as needed.