Executive Assistant

The Executive Assistant supports all day‑to‑day activities of the Executive Vice President & Marketing Director Universal Pictures International & President International Distribution Focus Features & Managing Director, Universal Pictures International. This globally focused role includes managing schedules, coordinating meetings, and handling complex travel arrangements. Responsibilities also include preparing presentations, tracking key action items, and serving as a direct liaison with senior‑level stakeholders both internally and externally across international territories. Here you can: Manage complex schedules and coordinate meetings with internal and external stakeholders across multiple time zones, often balancing the strict demands of high‑level filmmakers and studio executives while anticipating conflicts in advance Build and manage agendas, logistics, and presentations for meetings, conferences, and events; maintain organized recordkeeping and filing systems for all work Establish and maintain positive relationships with internal partners and key external clients Prepare and process P‑card and expense reports in accordance with divisional travel policy guidelines; ensure timely submission of expenses using current electronic payment systems Coordinate detailed travel schedules and arrangements, including the collection of required travel documentation Organize department‑wide screenings by confirming format, logistics, and attendee lists to ensure a smooth end‑to‑end process Provide support to other department members as needed and serve as backup for the President of Universal Pictures International and the distribution team