Executive Assistant, Ad Sales Business & Legal Affairs

The Executive Assistant for the Ad Sales Business & Legal Affairs team will provide high-level administrative and operational support to the SVP and a group of attorneys and legal professionals. This role serves as a strategic partner, helping to manage priorities, streamline processes, and ensure seamless day-to-day operations for a fast-paced, client-facing legal team. The ideal candidate is proactive, highly organized, and exercises strong judgment while supporting senior stakeholders across the organization. Job Duties Provide comprehensive executive support to the SVP and legal leadership, managing competing priorities with a high level of discretion and professionalism Own complex calendar management across multiple stakeholders, including prioritization, conflict resolution, and coordination across executive-level meetings Partner closely with internal and external executive assistants to align schedules and facilitate efficient communication across teams Coordinate logistics for high-priority meetings, including preparing materials, managing audio/visual needs, and ensuring a seamless experience Anticipate scheduling challenges and proactively adjust plans to optimize leadership time and availability Prepare and refine executive-level presentations, reports, and communications (both digital and hard copy) Manage travel arrangements, expense reporting, and related documentation with a high degree of accuracy and timeliness Oversee invoice processing and vendor coordination, including outside counsel billing (Tymetrix, SNAP, and APEX/SIM) Support contract management processes, including tracking, organizing, and preparing agreements under attorney supervision Maintain and organize electronic filing systems, ensuring documents are accurate, accessible, and up to date Prepare summaries and tracking materials for key agreements and legal matters Drive internal team communications and maintain the team’s intranet presence Lead and execute special projects, bringing structure and follow-through from initiation to completion