Executive Assistant

The Executive Assistant supports the Chief Legal Counsel, International, the SVP, Legal and Business Affairs (Intl. Networks) and the VP, Legal and Business Affairs (Hayu). RESPONSIBILITIES Calendar & Diary Management: Busy diary management across multiple time zones Schedule and prioritise meetings, appointments and events Anticipate clashes and ensuring executives are prepared Travel & Expenses: Organise international travel, including flights, hotels, visas and transfers Prepare detailed itineraries and managing last-minute changes Prepare expense claims Communication & Gatekeeping Act as the first point of contact for internal and external stakeholders Draft responses and acting as a professional gatekeeper to protect the executive’s time Liaise with offices of visiting execs to ensure all logistics run smoothly Meetings & Event Support Prepare agendas and presentations Coordinate logistics for Quarterly events Take actions, distributing notes and tracking actions Document Management Editing and formatting various documents (including track changes) and PowerPoint presentations. Maintaining effective online filing systems, including emails and team distribution lists Safeguarding sensitive information and ensuring accuracy Financial & Administrative Support Raise Purchase Orders – liaising with vendors and finance as needed Process invoices – liaising with vendors and finance as needed