Executive Assistant, Ad Products & Solutions

NBCUniversal Advertising Products & Solutions is responsible for the product development, program management, and day-to-day operations of NBCUniversal’s full advertising technology suite. From product management to program management, from sales enablement to sales operations, from product marketing to strategic communications, our division services both internal and external customers in support of NBCUniversal’s $10B+ annual advertising business. Together, we’re building the platform that powers the future of advertising at NBCU. We are currently seeking an Executive Assistant to support senior leadership in the Ad Products & Solutions group. This is an exciting opportunity for an experienced executive assistant looking to further their career in a fast-paced, dynamic environment. The Executive Assistant will serve as a proactive operational partner to senior leadership, helping manage executive priorities, coordinate the team’s operating rhythm, and ensure effective preparation, communication, and follow-through across the organization. Executive & Calendar Support Anticipate scheduling, travel, meeting preparation, and logistical needs, including coordinating across senior executives and their assistants. Provide professional phone/email/meeting coverage; determine through independent judgment which meetings which require immediate attention Proactively manage and strategically prioritize complex executive calendars, resolving conflicts and ensuring time is aligned to business priorities. Prepare the executive for key meetings by confirming objectives, attendees, agendas, materials, locations, and required follow-ups. Coordinate travel arrangements When necessary, be the primary point of contact for client or employee catering, delivery and/or pick up Process and track expense reimbursements Handle sensitive and confidential information with discretion Maintain up-to-date and accurate filing system Provide calendar backup support to other EAs as needed Leadership Team Operating Rhythm & Support Coordinate recurring leadership meetings and organizational cadences, including agenda, pre-reads, presentations, room and technology requirements, catering, and participant communications. Support preparation and distribution of leadership communications, Teams announcements, organization updates, and event information. Maintain accurate organizational records, distribution lists, contact lists, and other team reference materials. Assist with planning and management of special projects such as onboarding new team members, leadership team retreats and off-sites, and other initiatives and events as needed Help drive projects and initiatives to nurture team culture (social events, team cadence...) Punctual, regular, and consistent attendance