Executive Assistant

About Us: NBCUniversal Global TV Distribution is responsible for the licensing and distribution of NBCUniversal product to all forms of television and streaming platforms in the U.S., Canada and in over 200 territories internationally. NBCUniversal’s content portfolio includes a vast and diverse library of more than 6,500 feature films and 170,000 television episodes, including current and classic titles, non-scripted programming, kids, sports, news, long-form and short-form programming from Universal Pictures, Focus Features, Universal Television, UCP, Universal International Studios, Sky Studios, Universal Television Alternative Studio, NBC Late Night properties, DreamWorks Animation, Telemundo, Universal Pictures Content Group, as well as locally produced content from around the world, and more. Global TV Distribution is a division of Comcast NBCUniversal. Job Description: The U.S. Television Distribution team is responsible for the licensing of all NBCUniversal’s TV and film content to all digital and linear media across SVOD, AVOD, Pay TV, Basic Cable, Free TV and FAST. The EA to the EVP, U.S. Sales & Distribution is responsible for supporting all day-to-day activity undertaken by the EVP and his team. This will include administrative duties such as calendar management, travel arrangements, expense reports. The role will also include the preparation of presentations, significant work on Excel, tracking of key departmental initiatives and any other work required by the EVP. There will also be considerable direct liaison with clients and senior stakeholders as required. A successful candidate will also need a passion for content and will be required to learn NBCU film & series catalogues. Responsibilities Provide day-to-day support to all aspects of EVP role and his team Managing schedules and coordinating internal and external meetings, conference calls and other activities as required Liaise directly with external clients and internal senior stakeholders to ensure key deliverables are achieved Coordinate and lead special projects across the TVD team as required Event planning: organizing and arranging meetings, dinners, client events, and New York office events independently and in collaboration with marketing Act as Floor Manager to the NY Sales office including managing supplies and liaising with operations for facilities, IT, etc. Play a key role in initiating, creating and updating sales reports and tracking material for leadership across various internal stakeholders Attend internal and external meetings to take accurate and thorough notes Draft and distribute clear, concise, and professional follow-up communications, including summaries, task assignments, reminders, and action items First point of contact on all external matters including call screening, processing mail/post, meeting requests and responding where appropriate Making travel arrangements and collecting travel documentation and receipts Preparing and processing expense reports, and ensuring timely settlement of Corporate Credit Cards Word-processing documents, including Word, PowerPoint and Excel spreadsheets Other ad-hoc administrative support e.g. printing, binding materials and photocopying The responsibilities associated with this position are not limited to the above descriptions and may be modified at any time by the Department or NBCUniversal