Coordinator, Operations

The Operations Coordinator is responsible for managing day-to-day financial and budget tasks, including but not limited to tracking of all spends, invoice submissions, onboarding of vendors, monthly and quarter closes/accruals. The Operations Coordinator will assist with the operational efforts for the Universal Television Entertainment Group’s communications teams. This position will report to the Director, Operations for the Universal Television Entertainment Group’s communications teams. Primary Responsibilities Receive daily and track all incoming invoices, entering required information into tracking software. Process, code, submit all invoices into SNAP, ensuring that invoices get submitted and paid in a timely manner Review Ledger and tracker to identify and fix any discrepancies or track down non-payments in a timely manner Help troubleshoot invoice processing and payment issues with accounts payable team Onboard vendors and troubleshoot problematic onboarding issues (Domestic and International) per NBCUniversal Guidelines, understanding process and information needed to guide vendors through process Monthly and Quarter Finance Closes included but not limited to all accruals, accruals backup and reclasses Answer vendor inquiries and interact with vendors regarding issues relating to invoices Work closely with Finance to ensure that spends are being tracked are accurate Partner with cross functional teams to support internal and external communications strategies across multi-title slate. Support Director of Operations, Integrated Communications on broader innovation efforts for the communications organization as needed. Additional Responsibilities: Set up larger meetings as requested Proactively work with management to achieve company and department goals Other duties and responsibilities as assigned Must exercise a high level of discretion in handling confidential and sensitive information