Administrative Coordinator, Late Night, Specials & Live Events

The Administrative Coordinator for the Late Night, Specials & Live Events Legal Affairs team will play a key role in supporting a dynamic group of attorneys within the overall Universal Television Entertainment Group Legal Affairs team. The role will support a fast-paced legal team by providing administrative support, managing a high volume of contracts and legal resources, and staying highly organized and communicative. Responsibilities: Manage heavy and complex schedules, coordinating calls and meetings with internal and external parties utilizing multiple calendars over multiple time zones; provide phone coverage; keep attorneys on schedule; demonstrate flexibility, patience and persistence in routinely rescheduling calls and meetings Draft, edit and distribute a high volume of contracts and other legal documents, with attorney guidance Coordinate audio/visual needs for meetings and presentations; help prepare materials; attend and take notes as requested by attorneys Accurately process and track legal work, which includes assuming primary responsibility for managing and updating various databases, knowledge management systems, legal forms, and status/tracking reports for both the Late Night, Specials & Live Events Legal Affairs team, as well as the larger Universal Television Entertainment Group Legal Affairs team Maintain strict confidentiality and professionalism along with a positive attitude Arrange travel and accommodations including comprehensive and detailed itineraries Prepare and process expense reports, reimbursements and reconciliations in accordance with Company policy guidelines; process outside counsel and other legal-related invoices Handle general office and administrative tasks, including the ordering of miscellaneous supplies Manage administrative and coordination aspects of special projects as designated including planning and organizing internal events and creating itineraries/materials for attendees Provide backup for other assistants on the team