Associate Producer, Shoot Production

The Associate Producer plays a key supporting role within NBCUniversal’s Marketing Shoot Production team, assisting in the execution of promotional content across broadcast, streaming, digital, and social platforms. Working alongside a Lead Producer, this position helps manage logistics, vendor coordination, and production workflows from prep through wrap, ensuring campaigns are delivered on time and on budget. The ideal candidate is a proactive communicator with hands-on familiarity with production sets, third-party production vendors, and the general workflow of promo, photo, and marketing shoots. This role requires a strong attention to detail, organizational skill, and the ability to balance multiple priorities in a fast-paced environment. Responsibilities Support the Lead Producer on all assigned promo and photo shoots, including pre-production logistics, scheduling, and day-of coordination. Collaborate with third-party production vendors on shoot planning and production logistics. Produce behind-the-scenes (BTS) and embed shoots as required. Prepare and distribute materials for pre-production meetings, wrap emails, post-production calls, and project documentation. Maintain production calendars, track milestones, and communicate updates to internal teams and stakeholders. Collaborate across departments to gather creative assets and assemble comprehensive talent packets for distribution and routing. Manage file organization and delivery through Dropbox and SharePoint, including legal agreements, vendor paperwork, and production assets. Track and process vendor invoices, update finance documentation, and maintain accurate budget records across SharePoint, Airtable, and other internal systems. Monitor and manage shoot communications across Slack channels and email threads, flagging key information or issues for the Lead Producer.