Administrative Assistant

Role Purpose The Administrative Assistant will perform a broad range of activities for two HR executives at NBCUniversal, supporting both the SVP for Global HR Ops & Data Analytics and the SVP for Global Rewards & Global Mobility. This position will be responsible for providing administrative support, including calendar management, planning and setting up meetings, and providing day to day office support as needed. Responsibilities Provide administrative support to the SVP for Global HR Ops & Data Analytics and the SVP for Global Rewards & Global Mobility including travel arrangements, answering phones, maintaining calendars, expenses, etc. This includes creative comprehensive and detailed itineraries. Schedule meetings, maintain distribution list, shared drives, etc. Handle general office and administrative tasks; assist other members of the department; provide back up for co-workers Provide and assist with maintenance requests and upkeep of pantry room and office floor Manage complex schedule and coordinate meetings with internal and external parties utilizing multiple calendars; determine importance of meeting requests and schedule accordingly Plan and implement logistics for meetings and events, including room reservations and technology set-up, preparation of agendas, communicating/following up with attendees Handle correspondence including typing and drafting letters, memos and business documents Assist with the creation of presentation materials for senior executives Order and maintain subscriptions and supplies Track department budget expenses including processing invoices, monthly reconciliation, maintaining invoice log, and follow- up Maintain and update departmental org charts Manage special projects as designated, specifically dealing with administrative and coordination matters