Team Coordinator, UK & IE

Contract & System Management Enter licensee deal memos across all UP&E categories into CRM/RSG systems, ensuring accurate data input and end‑to‑end tracking from business plan submission to contract execution. Manage the full contract workflow, including tracking critical paths and ensuring timely progress of all documentation. Support the establishment of new licensee contracts, maintain up‑to‑date records for existing partners, and communicate key contractual obligations to relevant stakeholders. Licensee Support & Onboarding Lead the onboarding process for new licensees, ensuring a seamless transition and clear communication. Assist licensees with GBS and factory audit requirements, quarterly royalty reporting, media box/system queries, and invoice tracking. Support pitches to key partners to gain experience in presenting. Operational & Administrative Support Oversee all asset management processes and coordinate NDA requests. Set up new vendor accounts, raise purchase orders using SAP, and code invoices for payment—ensuring timely processing and quarterly cost tracking. Support quarterly forecasting processes, ensuring teams meet key deadlines. Prepare weekly team updates for senior management and contribute to ELT dashboard reporting. Maintain databases, trackers, and the distribution of licensee lists, brand decks, and other sales materials. Team & Director Support Provide proactive diary management and coordinate complex domestic and international travel for the Regional Director UKI. Support the commercial team with monthly travel and expense reports. Manage a variety of ad hoc administrative responsibilities to frequent deadlines.