Administrative Coordinator, Employment Law

This position will provide administrative support to the head of East Coast Employment Law. Here you can: Handle heavy email traffic with all levels of internal and external executives in a professional manner Interact and maintain relationships with members of other business units within NBCUniversal as well as with third parties Schedule and coordinate large and small meetings using Microsoft Outlook and maintain related calendar invites and materials Assist in creation of documents across Microsoft platforms (e.g., PowerPoint, Excel, Word) Provide basic IT support/troubleshooting for the team Prepare correspondence for mailing/distribution Coordinate and handle all travel arrangements Prepare expense reports and check requests Process outside legal counsel invoices using TyMetrix e-billing system Assist with preparation of materials for submission to EEOC and mediations Assist with onboarding new team members Assist with case and new legislation research Maintain and organize files Manage office spaces for the team, including files, pantry, snack and supply ordering Draft form agreements including separation and settlement agreements Prepare reports (e.g., quarterly case auditing and yearly tax reporting) Assist in inputting information into our claims and investigations management system for metrics analysis Perform other related duties to support the departmental team as assigned