Executive Search Coordinator

NBCU Executive Search NBCUniversal’s in-House executive search team is a full-service direct leadership recruiting and advisory function. Our team partners closely with enterprise-wide business units and HR leaders to identify internal and external candidates for mission critical leadership roles. Additionally, the team provides talent advisory services, including external talent mapping, competitive market and organizational/leadership intelligence, and pro-active pipelining in support of succession and talent planning needs. High impact results, combined with a first-rate client and candidate experience, are equally important to us; this role is key in assuring we deliver on both counts. The Position The Executive Search Coordinator will directly support NBCU’s Global Head of Executive Search. In addition, the successful candidate will partner with the team more broadly and work closely with research and operations leaders, supporting knowledge management initiatives and database management. The Executive Search Coordinator will focus on optimizing processes and procedures and foster a best-in-class experience for executive level candidates, senior leadership clients, HR leaders and executive management. Exceptional time and project management skills are key for success in this role. Technology and data savvy, combined with an ability to ensure a high degree of confidentiality and discretion. Responsibilities include, but are not limited to: Support department head with calendar management, travel booking, expense reporting, and other administrative needs. Ensure “white glove” standard of service for all stakeholders (candidates, hiring managers, HR partners, interviewers, etc.) through all stages of the search process. Own interview / meeting coordination process throughout any search or project and ensure a high-touch recruitment experience for both candidates and clients, including constructing interview itineraries, arranging travel and managing logistics, handling reimbursement requests and expense reports, and acting as the primary point-of-contact. Manage general content, requisition and candidate tracking data in both NBCU’s Applicant Tracking System and the team’s customized Content Management System; assist in managing compliance and assure highest level of data accuracy. Draft and post role descriptions, ensuring compliance standards are met. Own initial New Hire Onboarding processes, including preparation of offer / transfer letters and contracts, initiating background checks and communicating with clients and new hires to ensure a smooth onboarding experience. Prepare status reports and client presentations as assigned. Collaborate with peers and other team members across offices on reporting and group best practices. Partner with corporate and divisional Talent Management leaders and partners on project specific assignments and foster general collaboration. Support other team members across the Executive Search organization as needed. Own special projects as assigned.