Administrative Assistant

The Administrative Assistant will play a key role in supporting a dynamic group of attorneys within the overall Universal Television Entertainment Legal Affairs team. This role provides administrative support to a fast-paced legal team, requiring exceptional organizational skills, attention to detail, and clear communication. Universal Television Entertainment is responsible for world-class television entertainment. The division programs and markets content across leading entertainment brands Bravo, NBC and Peacock, and produces over 3,000 hours of television annually through Universal Studio Group, the studio business comprised of Universal Television, UCP, Universal International Studios and Universal Television Alternative Studio. Together, these teams align NBCUniversal’s content and production expertise to inspire global audiences with television that entertains and shapes culture. Responsibilities: Maintain strict confidentiality and professionalism along with a positive attitude Proactively anticipate attorneys’ needs Regularly schedule calls and meetings involving multiple stakeholders Maintain and update attorney’s schedules and calendars Demonstrate adaptability and flexibility in routinely rescheduling calls and meetings Accurately process and track legal work, including uploading documents into various databases and management systems and updating status and tracking reports Assist with internal communications with staff and the broader Legal organization Arrange travel and accommodations, including comprehensive and detailed itineraries Process travel expenses and reimbursements and keep accurate and timely expense account records; prepare and process expense reports and reconciliations in accordance with Company policy guidelines Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups) Answer phones professionally, take messages as required, and promptly pick up and deliver voicemails to attorneys Manage and update listservs and distribution lists Process outside counsel and other legal-related invoices Handle general office and administrative tasks, including the ordering of miscellaneous supplies Manage administrative aspects of special projects as designated Regularly interact with internal business and creative clients and legal department contacts (including executives), as well as outside counter-parties (e.g., talent attorneys and agents, production company counsel) Provide backup for other assistants on the team