Administrative Assistant

NBCUniversal’s Operations & Technology (O&T) group is the shared services organization that provides the company with a broad portfolio of services and capabilities including media and studio operations, international operations, real estate, infrastructure, security and technology. The O&T group provides global support to NBCUniversal with a 2000+ strong workforce and is a critical to the growth and success of the company. Our Technical Operations team operates as a central program operations group embedded across Ad Sales, Distribution, Marketing, Research, Technology, Legal, Cybersecurity and HR as trusted partners working together to implement strategic programs throughout the enterprise in order to effectively close gaps between central business and technology groups across a variety of projects. We work to provide relevant insights & structure across our diverse portfolio to power intelligent business decisions required in order to compete within today’s highly complex multi-platform & fragmented media landscape. We are seeking an Administrative Assistant who will be responsible for supporting two Senior Vice Presidents (SVP, Data & Legal Solutions and SVP, Workplace Operations) with day-to-day administrative functions and operational duties and will also handle special projects as assigned. The ideal candidate for this position has exemplary planning and time management skills and can manage multiple priorities at time. Responsibilities: Provide administrative support: calendar management, book travel and process expenses, execute various department projects Manage and track calendars proactively, looking ahead to anticipate needs and keep the executive’s schedule running smoothly Help to plan and execute events such as: client dinners, departmental lunches, and group onsite and offsite with end to end support pre and during events. Organize internal and external meetings Schedule appointments and maintain calendar Manage & oversee relevant invoicing, vendor agreements, etc Develop and maintain positive relationships with stakeholder teams, administrative teams, IT and facilities teams Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate team members